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7 Important Guest List Tips

by | Aug 22, 2021 | Wedding Venue | 0 comments

7 important guest list tips that are necessary

guest list tips weddingComing to grips with guest list stress and wedding or event anxiety? We’ll help you beat it with these effective guest list suggestions.

Drafting and cutting your guest list may not be as fun as tasting cake flavors. The following essential recommendations should help save time, eliminate stress, and it’ll go way more efficiently than you believe.

Decide how you’ll manage the list

We won’t tiptoe around the reality, making a guest list can get messy. Specifically, if one or both sets of parents are included in the arrangement or contributing financially. It’s an excellent idea to get the households together and talk about the guest list, so there are no surprises.

Generally, the couple gets half the guest list, and each set of moms and dads receives a quarter of the guest list. If you’re planning to welcome 200 people, you will get 100 visitors, your moms and dads would get 50, and your fiancé’s moms and dads would likewise get 50. The most drama-free technique is to divide the list evenly through these methods.

Use a collaborative guest list system

There are a lot of various methods you can construct your guest list. However, it’s best to use a collaborative system, so anybody with input can make edits in real-time and see the most current version. With a Wedding Event Guest List Supervisor, you can easily export your guest list to help develop a seating chart and track your RSVPs. It’s also beneficial to have everyone’s contact info all in one location, so in the future, you have a list for holiday cards, celebration invites, and other events.

Don’t erase any names once you start. When the time comes start dividing the yes names from the maybes. The no names, you can use numerous color-coded tabs or make a separate file for names you’re unsure about. You may discover that you do have additional areas. However, if you erase the names totally, you’ll have no concept of who you may wish to welcome.

Design your dream guest list

When you start constructing your list, take down the names of everyone you could ever picture attending your wedding. This includes people from old friends, co-workers, to cousins you only see during reunions. Simply for this part, take your budget and venue out of the formula. You’ll need to do some trimming in the future. However, for now, believe big.

If you’re tempted to welcome even more individuals on a whim later, go back to this list as a truth check.

Be reasonable about the number of guests to avoid tension later on

guest list tips reservedReducing numbers isn’t the most glamorous part of wedding event planning. However, there is a figure you indeed can’t avoid: your guest list count. Each visitor includes the number of plates your catering service will prepare, leased chairs, and how much cake you’ll require. If there’s space in the budget, or you end up having more space than you thought you would include later on.

Make some cutting guidelines (and, follow them).
It’s time to return to the truth and begin trimming that dream list up until you reach your genuine number. The simplest method to cut the list is to come up with guidelines and, in fact, stick to them.

• If neither of you has actually spoken to or met them or heard their name prior, do not invite them.
• Will you be inviting children to your party? Having an adults-only wedding event isn’t something that you should feel wrong about.
• If a guest is not related to you and hasn’t been in contact with you within three years, don’t invite them.
• If there is a sense of guilt about not inviting, stay focused and not welcome them.

We’ve heard practically every guest list horror story. Through experience, we know the only way to make this procedure go efficiently is to be as fair as possible when you’re making edits. It’ll be challenging at first, but for each individual, you take off your in-laws’ or parents’ list, take one off your own.

Make an A-list and a B-list

We’ll keep this little secret between us. Having 2 lists is how you’ll be able to welcome the most individuals without raising your budget plan or needing to find a bigger venue. How it works: The A-list consists of the essential invites like your family and close friends. They’ll get your first round of invites. Your B-list is made up of visitors you still actually wish to be there. Once you start getting RSVPs and it turns out you have enough “remorses,” then you’ll start sending out welcomes to your B-list (in order of value).

If you send your B-list invites too close to the wedding event (within a week or 2), you might as well inform those visitors they’re second best. It is good to send your A-list invites at least 10 weeks in advance. This will give you time to send out invites to your B-list six to eight weeks before your wedding event.

Don’t let the moms and dads wear you down

If budget is the problem, then the service could be as simple as having whoever wants more visitors chip in more to pay for extras. In many cases, the venue has a limit for the guest list. That means if your mother firmly insists on inviting extras, either you or your fiancé’s family will have to forfeit some of the planned guests.

Have any difficult conversations face to face. Make sure you’re sending out the ideal signals, and when there are emotions included, you desire your viewpoint to be heard and understood.

Avoid last-minute add-ons

Whether you get the word out yourself, you’re probably going to get one or two awkward remarks along the lines of, “I can’t wait to come to your wedding event!” from someone you’re not so sure about inviting. Be smart and steer clear of wedding event specifics while you’re still in the early planning stages.

Prepare yourself for possibly awkward conversations by coming up with a firm but the respectful response that can’t be misinterpreted. Something along the lines of, “Obviously, we’d love to invite everyone, however regrettably, with the venue space and our budget plan, we aren’t able to.” Take the discussion in a totally various direction.